Units

Units represent assets that will be leased to a customer, and they each sit under a Building record. Every unit has an availability that shows whether it is on the market, coming free, or held back — separately from whether a tenant currently lives there.

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Manage units

Create a unit for every new property that you want to use within Yorlet. You can create and manage units from the Units page.

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Create a unit

To create a unit, follow these steps:

1. Click New in the top right of the Units page.
2. Choose the building you want to attach the unit to.
3. Enter your unit information, you need to at least supply a Name and Currency.
4. If you plan to manage the unit on behalf of a third party, you can attach owners to the unit. Learn more about Owners and Unit Ownership.
5. Click Create.

A vacant unit is released to the market as soon as you create it, so it shows as To let. If you are not ready to let it yet, hold it back.

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Edit a unit

To edit a unit, follow these steps:

1. Navigate to the unit record you want to modify.
2. Click Edit.
3. Make the changes you want.
4. Click Update.

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Archive a unit

To archive a unit, follow these steps:

1. Navigate to the unit record you want to archive.
2. Use the overflow menu (•••) and select Archive unit.

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Delete a unit

To delete a unit, follow these steps:

1. Navigate to the unit record you want to delete.
2. Use the overflow menu (•••) and select Delete unit.
3. Confirm you want to delete the record by clicking Delete.

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Availability

Availability is the letting state of a unit. Occupancy stays Occupied for as long as a tenant lives there, even after they have given notice. Availability is what changes as you prepare the unit to let again: it can move to Coming available, then To let once you release it, without waiting for the tenant to leave. You can review availability from the Units page, which has tabs for each letting state, or from the unit itself. While a unit is coming available, held, vacant, or to let, the unit page shows a banner with the next action, and a timeline of when it was created, released, held back, or is coming available.

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Letting states

• To let: The unit is on the market. Applicants can apply, and you can copy an apply link if self-serve applications are enabled. A vacant unit is released automatically when you create it, and again when a tenancy ends, unless you have held it back.
• Coming available: The unit is still occupied, you know when it will be free, and it is not yet on the market. Setting Available from, or scheduling a tenancy to end, puts the unit here so your team can decide when to release it.
• Held: You have deliberately kept the unit off the market. Choose a reason: Works required, Owner instruction, Eviction in progress, or Other. A held unit is not released automatically when the tenancy ends.
• Available: The unit is vacant and not on the market. Release it when you are ready to take applications.
• Under offer: An application has reserved the unit. Cancel the application before you can release or hold it.
• Occupied: A tenant is in occupation and no let date is set yet.
• Maintenance, Offline, and Unmanaged: The unit is out of the letting pipeline. Change Status in Edit before you can release it. You cannot change the status of an occupied unit.

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Release a unit to the market

You can release a vacant unit, a unit that is coming available, a held unit, or an occupied unit you want to market before the tenant leaves. To release a unit, follow these steps:

1. Open the unit.
2. Click Release, or click Availability and choose Release to market.
3. Set Available from if you know when a new tenancy can start.
4. Optionally update the Advertised rent.
5. Click Release to market.

If compliance certificates are missing or expire before the available-from date, the sheet warns you so you can sort them before move-in. It does not block the release. Once released, the unit shows as To let. You can copy the Apply link from the banner or the Availability tab.

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Release a unit when creating an application

You can also release a unit from a new letting, without opening the unit first.

1. Create an application and choose a Standard or Let only type.
2. Select the unit. The form shows its availability and Available from date.
3. Click Release to list it now, or turn on Release when creating this application to list it when you create the application.

Release when creating this application is on by default for Coming available units. Renewal, Active tenancy, and revision applications do not release the unit.

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Hold a unit back from the market

Hold a unit when it should not be let yet — for example while works are underway, the owner has asked you to wait, or an eviction is in progress. To hold a unit, follow these steps:

1. Open the unit.
2. Click Hold, or click Availability and choose Hold back.
3. Choose a Reason.
4. Click Hold back.

Holding a unit takes it off the market. Release it later when it is ready to let.

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Automatically release coming available units

You can skip the manual release for units that are coming available. When auto-release is on, Yorlet lists a unit as To let this many days before its Available from date — so a 12-month tenancy stays Coming available at the start, and is released as the end date approaches. To turn it on, follow these steps:

1. Go to Settings → Leasing.
2. Under Availability, turn on Automatically release coming available units.
3. Set how many days before Available from to release (between 1 and 120).
4. Click Save.

A hold still wins: a unit you have held back is not released, even if its date is inside the window. Units that are under offer, or in Maintenance, Offline, or Unmanaged, are also skipped.

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Set when a unit is available from

Available from is the date a new tenancy can start. For an occupied unit, setting this date is what moves it to Coming available. It does not put the unit on the market. To update the date without changing whether the unit is on the market:

1. Open the unit and click Availability.
2. Set Available from.
3. Leave Market as Leave as-is.
4. Click Save.

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How availability updates on its own

You do not have to manage every transition by hand:

• When a tenancy starts, the unit comes off the market. If the tenancy has an end date, it becomes Coming available.
• If auto-release is on, a Coming available unit is listed as To let once Available from is within the number of days you set.
• Scheduling a tenancy to end, or recording a move-out date, sets Available from and moves an occupied unit to Coming available.
• When a tenancy ends, the unit is released as To let, unless you have held it back.
• Stopping a scheduled cancellation clears Available from if you have not already released the unit, so it returns to Occupied.
• When an application reserves the unit, it becomes Under offer. Completing or cancelling the application clears that.

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Unit records

The Unit record has many useful properties for storing property information and providing an overview of other resources the unit is associated with.

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Summary section

This section shows the summary of the property details for the unit. You can modify these details by clicking Edit.

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Availability section

This section shows the current letting state, Available from date, occupying tenancy, whether the unit is on the market, and the apply link. Use Hold, Release, or Manage to change it.

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Pricing section

This section shows the current default pricing for the unit. You can add the monthly rent price and deposit amount. Additionally, you can add other currencies if you plan to pursue a multi-currency pricing strategy. To modify these details, click Edit.

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Owner fees section

This section show the current owner fees for the unit. You can add a Management fee, Tenant find fee, Renewal fee, and a Tax rate to use for these prices, all fees should be set exclusive of tax. To modify these details, click Edit.

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Compliance section

This section shows the compliance details for this unit. You can add EPC, Electric safety, and Gas safety certificates along with their respective expiry dates. Once uploaded, you can view these documents by clicking on View. To modify these details, click Edit.

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Features section

This sections shows the marketing features of this unit that you can use to filter units when matching customers to available units. To modify these details, click Edit.

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Owners section

If the unit is owned by a landlord or leaseholder owner account, these ownership records will be listed here.

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Keys section

This section shows the associated Keys records the unit. You can create a new key for the unit by clicking on New.

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Applications section

This section shows the associated Application records for the unit. You can create a new application for the unit by clicking Create. The form shows the unit’s availability so you can release it if it is not yet on the market.

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Tenancies section

This section shows the associated Tenancy records for the unit.

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Viewing feedback section

This section shows the associated Viewing Feedback records for the unit.