Create a subscription

Subscriptions generate invoices on a repeating schedule. You can create one from a completed application, or add one yourself from the Dashboard.

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Using Yorlet Leasing

When you create a tenancy application, a subscription is automatically created for each customer based on the tenancy information. The subscription generates invoices based on the billing interval you set during the application process.

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Create a subscription manually

To create a subscription, follow these steps:

1. Navigate to the Subscriptions page and click Create subscription. You can also open a customer and select Create subscription from the Actions menu.
2. Select the Customer. This is filled in for you if you started from the customer.
3. Select the Currency.
4. Set the Schedule, including the billing interval, Start date, End date, and an optional Billing anchor.
5. Click Add item to add recurring line items.
6. Optionally apply a coupon.
7. Configure Payment collection.
8. Click Create subscription.

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Schedule

Click Edit on the schedule to set how often the subscription bills and when it runs.

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Billing interval

In the Dashboard you can select:

• Weekly: bills the customer every week.
• Every 4 weeks: bills the customer every 4 weeks.
• Monthly: bills the customer every month.
• Every 3 months: bills the customer every 3 months.
• Every 6 months: bills the customer every 6 months.
• Custom: a custom schedule, typically set when the subscription is created from a tenancy application.

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Start and end dates

The Start date can activate the subscription on a future date or backdate it. A future start date creates the subscription as scheduled until that date. The End date stops the subscription creating invoices after that date. When the end date passes, the status becomes complete. If you leave the end date as Never, the subscription bills indefinitely until you cancel it.

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Billing anchor

For weekly and monthly subscriptions, optionally set a Billing anchor if you want to charge on a different day from the start date. For example, a tenancy that starts on the 3rd can still bill on the 1st of each month. Only set a billing anchor when the billing day should differ from the start date. After the subscription exists, you can change the billing day again when you update the subscription.

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Items

Each item is a recurring charge on the invoices the subscription generates. Click Add item, then set:

• Type: Rent, Charge, or Product. Use Rent for rent and attach a unit so Yorlet can report on it. Use Product to reuse a product with a recurring price.
• Unit: the unit the item relates to. Required for Rent. Selecting a unit for rent fills in the description and the unit’s default rent.
• Description: the label that appears on the invoice.
• Price: the amount to bill each period.
• Item tax: the tax percentage. Use Use tax rate to apply a tax rate.
• Transfer behaviour: how the value is transferred to an owner. See Transfer behaviour.
• Create prorations: when on, this item can be prorated if a period is shorter than a full interval.

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Payment collection

• Charge automatically: use a saved payment method such as Bacs Direct Debit to charge the customer when the subscription is due.
• Send invoice: email the customer a hosted invoice they can pay themselves. Choose which payment methods they can use.

If the customer has no payment method on file, only Send invoice is available.

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Custom invoice fields

Under Additional options, add custom fields to include extra information, such as a purchase order number, in the header of the generated invoice PDF. You can add up to four fields.

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Transfer behaviour

The transfer behaviour determines how the value of the line item is transferred to an owner, if at all. You can set this on each item.

• Automatic: transfers the value to the owner of the unit based on the unit’s ownership structure. The item must have a unit. Rent items always use Automatic.
• Owner: transfers the value to a specified owner.
• None: does not initiate any transfers.