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In the UK you have 30 days from when the deposit is paid to register it with a protection scheme. Until it is registered, the Deposits page shows a Days to register countdown. The reminder turns orange in the last two weeks and red if you miss the deadline. Pending deposits appear in the Pending tab on the Deposits page.

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Register a deposit

To register a pending deposit, follow these steps:
  1. Open the deposit from the Deposits page.
  2. Click Activate.
  3. Confirm the Amount.
  4. For a UK deposit, choose a Scheme and Scheme type.
  5. Either register it automatically, or enter the details from the scheme yourself.
  6. Set any additional options, then click Activate.
The schemes you can choose from are the ones you have enabled in Settings > Leasing > Deposits:
  • Deposit Protection Scheme (DPS)
  • Tenancy Deposit Scheme (TDS)
  • mydeposits
When registering, you also choose the type of deposit:
  • Insured: You retain the deposit in your own account or a designated client account. The scheme insures it, and you are responsible for returning it to the tenant at the end of the tenancy.
  • Custodial: You transfer the deposit to the scheme for safekeeping. The scheme holds the money and handles the return at the end of the tenancy.

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Register manually

If you have already registered the deposit with the scheme, enter the Scheme registration number and upload the Certificate. You need a registration number before you can upload a certificate.

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Register automatically

For DPS custodial and TDS insured deposits, you can turn on Register deposit automatically. Yorlet registers the deposit with the scheme and retrieves the registration number and certificate, so you do not enter them twice. Automatic registration is only available when the matching integration is connected. If it is not, the activate dialog links you to deposit settings to set it up. For TDS, you also choose a Branch. The default comes from your TDS integration settings. If automatic registration fails, the error is shown on the deposit. You can open Activate again to retry or to register the deposit manually.

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Additional options

When activating, you can also set:
  • Handled by owner: The deposit was transferred to the owner to handle registration. Automatic transfers then go to the unit’s owners rather than your routing destinations. See Deposit routing.
  • Send email to customer: Email the customer that the deposit has been registered, including the scheme and registration number. The certificate is attached when one is available.
  • Automatic transfers: Initiate transfers based on your deposit routing settings.
Once activation succeeds, the deposit is labelled Active. Scheme provider, type, and registration number cannot be changed after that.
Deposits outside the UK do not need a protection scheme. You can activate them once the amount is greater than zero.

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Transferring a custodial deposit

UK custodial deposits must be transferred to the protection scheme to stay compliant. After the deposit is active, click Mark as transferred and select the date it was Transferred on. The date defaults to today. The deposit record also shows a reminder until this is done.

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Editing a deposit

To update a deposit, click Edit. You can change the Amount, Description, and whether it is Handled externally. You can also upload a replacement certificate from the deposit record. You cannot change the amount once charges or a return have been recorded, and you cannot change the scheme provider, type, or registration number on an active deposit.

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Automatic deposit registration

Yorlet can register deposits directly with DPS (custodial) and TDS (insured). Connect each integration in Settings > Leasing > Deposits.

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Connecting DPS

Create a DPS account first. Then go to deposit settings, find DPS, and click Setup. You will need your Member ID, Client ID, and Client secret. You may have to contact DPS support to get these credentials.

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How it works

When activating a deposit, select DPS and Custodial, then turn on Register deposit automatically. Yorlet registers the deposit in your DPS account and retrieves the registration number and certificate.
Once an integration is connected, you can also control automatic registration in deposit settings:
  • Enable automatic deposit registration: Automatic registration is on by default for new deposits. You can turn it off for a specific deposit when you activate it.
  • Require approval before the automatic deposit is sent to the provider: Adds a manual step before Yorlet sends the deposit to the scheme.
You also choose which schemes appear when you activate a deposit by turning each provider on under Deposit providers.